How to Use ACBuy Spreadsheet: A Step-by-Step Guide

Understanding the Spreadsheet Layout

The ACBuy spreadsheet is the central catalog that most buyers use to discover items. Each row represents a product with columns for category, batch, price, size availability, and seller notes. Learning to read it efficiently is half the battle. In 2026, the most popular ACBuy spreadsheets contain thousands of rows across dozens of categories, from footwear and apparel to accessories and home goods.

The first column is usually the item name or a short description. The second column typically shows the batch or factory code — this is the most important field for quality assessment. The price column lists the cost in Chinese Yuan (CNY), which you will need to convert to your local currency. Size columns show available measurements, and the notes column contains batch-specific warnings, sizing quirks, or seller communication styles that experienced buyers have documented.

Advanced spreadsheets may also include hyperlinks to QC galleries, Reddit review threads, and reference image comparisons. These links are goldmines because they connect the static catalog to dynamic community feedback. Always click through to recent QC threads before committing to a batch you have not tried before.

Reading Batch Codes Correctly

The batch column is not just a version number. It often indicates the factory, the tier of quality, and sometimes the year of production. Cross-reference batch codes with Reddit QC threads for the most current feedback. A code like "PK 4.0" typically indicates the fourth revision from a specific factory. However, higher numbers do not always mean better quality — sometimes they mean the factory tried a cheaper material to meet demand.

Experienced buyers maintain mental databases of which factories excel at which categories. For example, some factories are known for excellent footwear midsoles but mediocre upper materials. Others might produce perfect embroidery but struggle with color accuracy. The spreadsheet notes column often captures these nuances, but the most current information lives in Reddit threads and Discord channels.

When you find a batch code you are considering, search for it on Reddit with terms like "in-hand," "QC," or "review." Look for posts from accounts with long histories and detailed photo albums. A single photo with a one-sentence caption is less reliable than a 10-image album with commentary on specific details.

Size and Measurement Pitfalls

Size columns are not always uniform. Some sellers list in EU sizing, others in centimeter measurements, and some use a hybrid system. Convert carefully and check the seller-specific size chart if available. A common mistake is assuming that a size 42 in one batch equals a size 42 in another batch from a different factory. In reality, batch-to-batch sizing variance can be significant.

For apparel, pay attention to flat-lay measurements rather than tagged sizes. A "Large" tag might correspond to a 108cm chest in one batch and 112cm in another. If you have a well-fitting garment at home, measure it flat and compare against the spreadsheet measurement column. This single habit will save you more money and frustration than any other spreadsheet reading technique.

Using the ACBuy Order Form

Once you have selected your items, copy the relevant links or row references into the ACBuy order form. Include any special instructions like "request extra QC photos," "do not remove shoe trees," or "ship with original box." These instructions go into a notes field that the warehouse staff reads when processing your order.

The order form also asks for your preferred shipping method and declared value for customs. For declared value, keep it realistic to avoid customs scrutiny. A parcel containing three jackets declared at 15 USD will raise eyebrows in most countries. Experienced buyers typically declare at 60–80% of actual value, depending on their country's customs tolerance.

Post-Submission: What Happens Next

After submitting your order, ACBuy confirms with the seller and processes payment. You will see status updates in your dashboard: "Ordered," "Seller Shipped," "Arrived at Warehouse," and "QC Photos Ready." The timeline from order submission to QC photos is typically 3–7 days for in-stock items, and 7–14 days for pre-order or made-to-order items.

When QC photos arrive, open them in full resolution and compare against reference images. Do not rush this step — it is your only chance to catch issues before international shipping. If you are unsure about a detail, post the photos in a community QC thread and ask for opinions. Experienced members are usually happy to help, especially if you provide clear photos and specific questions.